Filing Campaign Reports
Filing Campaign Reports – (Section 106.07, Fla. Stat.)
(Campaign Treasurer Handbook 2020 - Chapter 16, beginning on p 52)
As a candidate, you are responsible for all aspects of your campaign – from filing timely treasurer’s reports, to ensuring proper political disclaimers appear on your advertisements, to filing the necessary forms to complete qualifying. Investing the necessary time and attention to compliance with the Florida Election Code can help you avoid making errors that could result in monetary fines and negative publicity.
Each campaign treasurer designated by a candidate shall file regular reports of all contributions received and all expenditures made by or on behalf of such candidate.
The candidate and their campaign treasurer shall certify as to the correctness of each report. Each person so certifying shall bear the responsibility for the accuracy and veracity of each report. Any campaign treasurer or candidate who willfully certifies the correctness of any report while knowing that such report is incorrect, false, or incomplete commits a misdemeanor of the first degree.
Where and When to File
A campaign treasurer is required to file campaign treasurer’s reports with the City Clerk, the filing officer by the due date shown on the Campaign Treasurer Reporting Calendar by 5:00 p.m. Reports may be submitted in person, by email, or by mail to:
Clara VanBlargan, City Clerk, Filing Officer
City of Madeira Beach
300 Municipal Drive
Madeira Beach, FL 33708
PH: 727-391-9951, Ext. 231
A report postmarked by the United States Postal Service no later than midnight of the day designated is deemed timely filed. A report received by the filing officer within five days after the designated due date that was delivered by the U.S. Postal Service is deemed timely filed unless it has a postmark indicating the report was mailed after the designated due date. A certificate of mailing obtained from and dated by the U.S. Postal Service at the time of mailing or a receipt from an established courier company, which bears a date on or before the date on which the report is due, is proof of mailing in a timely manner. (Section 106.07(2), Fla. Stat.)
All Forms can be found for downloading on the Florida Division of Elections website at https://dos.myflorida.com/elections/forms-publications/forms/
DS-DE 12: CTR – Campaign Treasurer’s Report Summary
DS-DE 13: CTR – Campaign Treasurer’s Report - Itemized Contributions
DS-DE 14: CTR – Campaign Treasurer’s Report - Itemized Expenditures
DS-DE 87: CTR – Waiver of Report (File this form if NO activity during the Reporting Period)
Notice of No Activity - (Section 106.07, Fla. Stat.)
In any reporting period during which a candidate has not received funds or made any expenditures, the filing of the required report for that period is waived. However, the candidate must notify the filing officer in writing on or before the prescribed reporting date that no report is being filed on that date. The next report filed must specify that the report covers the entire period between the last submitted report and the report being filed.
Penalty for Late Filing - (Sections 106.07(2) and (8), Fla. Stat.)
Any candidate failing to file a report on the designated due date shall be subject to a fine of $50 per day for the first three days late and, thereafter, $500 per day for each late day, not to exceed 25 percent of the total receipts or expenditures, whichever is greater, for the period covered by the late report. However, for the reports immediately preceding the primary and general election, the fine shall be $500 per day for each late day, not to exceed 25 percent of the total receipts or expenditures, whichever is greater, for the period covered by the late report.
For a candidate’s termination report, the fine shall be $50 per day for each late day, not to exceed 25 percent of the total receipts or expenditures, whichever is greater for the period covered by the late report. All fines must be paid from the candidate’s personal funds – not campaign funds.
An incomplete report is not in compliance with the Florida Statutes.
If a candidate or campaign treasurer files a report that is deemed incomplete, they will be notified by the filing officer by certified mail, or by another method using a common carrier that provides a proof of delivery as to why the report is incomplete. The candidate or campaign treasurer must file an addendum to the incomplete report within seven days of notification. The addendum must include all necessary information to complete the report. Failure to file a complete report after notice constitutes a violation of Chapter 106, Florida Statutes. (Section 106.07(2), Fla. Stat.)