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Duties & Responsibilities:The City Clerk is a charter officer appointed by the Board of Commissioners (BOC) and works directly for the BOC. The City Clerk is the secretary to the Board of Commissioners; secretary ex-officio to the Civil Service Commission; Chief Election Official; custodian of the City Seal with the authority to execute and emboss documents to authenticate the validity of City records; custodian of all City records within the boundaries established by Florida State Statues, City Charter, and the City’s Code of Ordinances, and ensures their safety; Records Manager and oversees the City’s records management program, and coordinates record management efforts and training for City departments; Records Management Liaison Officer with the State of Florida; and Financial Disclosure Coordinator with the State of Florida Commission on Ethics.
The City Clerk is a charter officer appointed by the Board of Commissioners (BOC) and works directly for the BOC. The City Clerk is the secretary to the Board of Commissioners; secretary ex-officio to the Civil Service Commission; Chief Election Official; custodian of the City Seal with the authority to execute and emboss documents to authenticate the validity of City records; custodian of all City records within the boundaries established by Florida State Statues, City Charter, and the City’s Code of Ordinances, and ensures their safety; Records Manager and oversees the City’s records management program, and coordinates record management efforts and training for City departments; Records Management Liaison Officer with the State of Florida; and Financial Disclosure Coordinator with the State of Florida Commission on Ethics.
Additional duties of the City Clerk:- Coordinating meetings and conferences for the Mayor and Commissioners
- Writing and preparing ordinances and resolutions for the City Clerk’s Office with the assistance of the City Attorney, and authenticating by signature and recording in full in a book kept for the BOC
- Publish BOC meetings agenda packets, post agendas, attend the meetings, and transcribe the meeting minutes
- Keeping a journal of BOC proceedings
- Maintaining a records indexing system to include action taken by the BOC
- Managing the City’s Code of Ordinances, codification of ordinances, and distribution of supplemental updates to the City Charter and the Code of Ordinances
- Managing appointments to City Boards and membership roster
- Providing notary services in relation to official business of the City Clerk’s office
- Preparing and advertising public hearing legal notices for ordinances, resolutions, and elections with the assistance of the City Attorney.
- Assisting with the advertising of TRIM notices, Requests for Qualifications (RFQ), request for Proposals (RFP), and zoning change notices prepared by other departments
- Coordinating meetings and conferences for the Mayor and Commissioners
- Writing and preparing ordinances and resolutions for the City Clerk’s Office with the assistance of the City Attorney, and authenticating by signature and recording in full in a book kept for the BOC
- Publish BOC meetings agenda packets, post agendas, attend the meetings, and transcribe the meeting minutes
- Keeping a journal of BOC proceedings
- Maintaining a records indexing system to include action taken by the BOC
- Managing the City’s Code of Ordinances, codification of ordinances, and distribution of supplemental updates to the City Charter and the Code of Ordinances
- Managing appointments to City Boards and membership roster
- Providing notary services in relation to official business of the City Clerk’s office
- Preparing and advertising public hearing legal notices for ordinances, resolutions, and elections with the assistance of the City Attorney.
- Assisting with the advertising of TRIM notices, Requests for Qualifications (RFQ), request for Proposals (RFP), and zoning change notices prepared by other departments